DRAFT MINUTES OF AN ORDINARY MEETING OF GAYDON PARISH COUNCIL HELD IN THE VILLAGE HALL ON THURSDAY, 6TH FEBRUARY 2014 AT 8PM
PRESENT: COUNCILLORS J. RICKMAN (CHAIRMAN), MRS. A. CONWAY, D. PIRIE, DISTRICT COUNCILLOR A. SCORER, C. HILL (Clerk) and 4 members of the public
1. Apologies for absence
Apologies were received from Cllr. Mrs. Fox (illness), County Cllr. Williams, District Cllr. Mills.
2. Questions from the public
Mr. Pickering complained about the amount of litter and overall appearance of the lay-by.
ACTION: Cllr. Pirie agreed to take photographs of the lay-by and send to the Clerk to follow-up on. The Clerk to arrange for a bin to be placed in the lay-by.
Mr. Wells said that the water level in the Warwick Road ditch was rather high but was draining away slowly. The contractor who clears the gullies has informed him that all of the drains by the Heritage Centre are blocked.
ACTION: The Clerk to liaise with Highways.
The Clerk said that the blocked headwall along Pimple Lane had been reported.
3. Declarations of Interest
No interests were declared.
4. Acceptance of the minutes of the previous meeting (January 2014)
The minutes of the previous meeting had been circulated prior to the meeting. It was agreed that they represented a true record of the meeting and were signed by the Chairman.
5. Gaydon/Lighthorne Heath New Settlement Proposal
(a) FORSE/Parish Liaison; update
Cllr. Mrs. Conway reported that FORSE are fully prepared for the draft housing numbers consultation. They will be distributing a package to all households. They are, however, concerned about the process of listing preferences. There are 11 reports which have not been completed in time for this consultation.
6. Report from District Councillor on the Draft Core Strategy
Cllr. Scorer explained that there are a considerable number of planning applications being submitted to the District for housing developments. It is imperative that the District adopts a Core Strategy Plan. Jaguar Land Rover has requested land which has been included in the Gaydon/Lighthorne Heath development. This amounts to twice the size of their current holding. It is understood that JLR would like all of the land from the Gaydon Coppice to the new dual carriageway.
ACTION: Cllr. Mrs. Conway to discuss at the Gaydon Liaison Meeting JLR’s plans for this land.
7. To consider response to the Focussed Consultation - 2011-31 Housing Requirement and Strategic Site Options
This document was discussed and it was agreed that councillors would review the document and decide a response at March’s meeting.
Cllr. Mrs. Conway said that she understands Birmingham Council have written to Stratford District Council asking them to take some of their housing requirement.
The Clerk said that although the District Council had delivered booklets there were no response forms contained in the booklet. The response forms are on the internet. She also said that she has received a request for more booklets.
ACTION: District Cllr. Scorer agreed to try and source more consultation booklets and response forms. A response to be agreed at March meeting.
8. Report from County Councillor on County Planning application for the new dual carriageway
The Chairman explained that County Cllr. Williams was Chairman of the County Regulatory Committee which would be discussing this application on 18th February. It was agreed that Cllr. Williams should be asked to represent this parish at this meeting.
ACTION: The Chairman to contact County Cllr. Williams.
9. To appoint a representative to speak at the Regulatory Committee
It was agreed that the Chairman would speak at this Meeting.
ACTION: The Clerk to register the Chairman to speak.
10. Update from District Planning Committee Meeting on 29th January 2014
The Chairman said that both he and District Councillor Mills spoke against this application. The District Planning Committee approved this application but has asked the applicant to assess the lighting scheme.
11. Village Green; to consider a donation from Western Power
The Clerk reported that Western Power have suggested making a donation to the Parish Council in respect of the Village Green. They have said that they will reinstate the Green to its original condition once weather conditions improve. Cllr. Mrs. Conway said that she has been asked for a light in the bus shelter. It was agreed that a light and a refurbishment of the bus shelter should be requested from Western Power.
ACTION: The Clerk to write to Western Power
12. Passing of any accounts for payment
The following accounts were proposed by Cllr. Pirie, seconded by Cllr. Mrs. Conway.
(a) Mrs. C. Hill - Clerk’s gross salary (Feb) - £200.85
13. Closure of meeting
Next meeting Thursday, 6th March at 8pm.
The Chairman closed the meeting at 9.25pm.